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Terms and Conditions
Confirmation/Cancellation/Refund Policy for Accommodation
Full prepayment is essential in order to have your accommodation confirmed. A total refund of all prepaid fees will be made, excluding an administration charge of 15% of the total amount, for cancellations made in writing before 31 March 2017. No refunds will be made for cancellations after 1 April 2017.
Transfer of Accommodation
All fully paid Accommodations are transferable to other persons from the same organization. Transfers must be made by the registered person in writing to Heliotopos. Details must include the full name of the replacement person, their title, contact phone number and email address.
Insurance and liability:
Accommodation amounts do not include insurance of any kind. It is highly recommended that all participants carry an adequate travel and health insurance, as Heliotopos cannot accept any liability for accidents, illnesses or injuries that may occur at or during the conference or the tours and social events that are held in connection with the conference.